Commercial Integration Blog

Baton Rouge Commercial AV Technology: The Advantages of AV-as-a-Service

Posted by Ron Smith on Feb 20, 2019 10:36:58 AM

Mary Bird Perkins_Small Conference Room_02_web-minRunning an organization presents complex, precise challenges.  Technology, as a whole, has mitigated and eased many of these challenges; however, at the same time has created new ones.  With communication and collaboration at the forefront of every successful business, any obstacles that hinder either carry tremendous consequences.  Again, today’s technology has created unprecedented opportunities and abilities to make these objectives easier than ever.  But it only works as well as it’s designed, implemented, and managed, combined with the financial constraints of owning and operating these platforms, this can create a new host of issues.  This is where AV-as-a-Service comes in.

From boardroom presentation equipment to managing a remote workforce and everything in between, AV technology has become a bigger necessity than ever before.  As these platforms and programs change at a rapid pace, the way you approach acquiring and operating them may need a new perspective.  Across every industry and sector, the competitive landscape is evolving, making your capital dollars more precious than ever; which begs for the consideration of whether purchasing these technologies is the best option.  A solution may actually be a subscription-based model that meets all of your technology equipment and service needs while allowing you to grow and leverage the latest capabilities.

First, it’s important to realize that AV-as-a-Service (AVAAS) is not a lease and differs other payment options in very important ways.  From added protection and flexibility the ability to focus on operating the technology while it is useful, to relieving the burden on owning and spending resources on outdated, or even obsolete technology, AVAAS can be a true strategic advantage.

Disadvantages of AV Technology Cash Purchases

Using cash to purchase your organization’s AV technology has some distinct disadvantages.  The first is that these systems are depreciating assets.  While they are vital to your operation, the quickly lose their value, making them a less than ideal use of capital.  A cash purchase also does not present the lowest total cost.  Once various tax, financial, and accounting factors are considered, AVAAS offers a lower overall cost.  Finally, upgrading your technology, which at some point will be necessary, is an expensive undertaking.  Updating and replacing your existing solution begins this whole process over again, and that’s not necessary with AV-as-a-Service.

Advantages of AVAAS

AVAAS offers manageable monthly payments, keeping your cash reserves intact.  Now that your saving money, you can apply that cash to other revenue generating initiatives.  This program also offers several financial reporting benefits that prevent businesses from adding additional depreciating assets, like technology equipment, to their balance sheets.  Even if you opt to own the equipment outright at the end of the agreement, AVAAS is a lower cost option.

AVAAS also features some value-added benefits.  Instead of being stuck with a purchase, you have the ability to change, upgrade, or migrate to another solution at any time during your term.  There are a variety of end-of-term options that allow you what is in your best interest at that point in time.  Because AVAAS is structured as an operating expense by accounting guidelines, it can be treated as an off-balance sheet item. 

No longer do you need to be bound to expensive technology solutions that handcuff your organization to decisions that may need to be adjusted, and also may break the bank.  The AVAAS program from Link Integration Group is designed with your needs and best interest in mind, simultaneously providing the reliability and peace of mind that you need.


AV Assessment

Topics: Managed A/V Services