Commercial Integration Blog

Baton Rouge Video Conferencing: What to Do and What Not to Do

Posted by Brad Rojas on Sep 1, 2016, 10:00:00 AM

Baton Rouge Video Conferencing: What to Do and What Not to DoTrying something new can lead to some steep learning curves.  Your first time on a golf course can be a perfect example.  Aside from the frustration and lost golf balls, the etiquette of the game can pose some challenges.  When do you hit? Where should you walk? What about raking the bunker?  There are a lot of questions and even more “unwritten rules”.  New business practices are also filled with the same unknowns and potential perils, specifically video conferencing.

Video conferencing is changing the way companies operate and communicate.  In fact, some surveys show that 75% of senior management agrees that video conferencing will replace “voice only calls”.  Imagine a technology that allows for collaboration, annotation, and genuine interaction that will replace picking up the phone that’s collecting dust on your desk. 

Just like playing the ball furthest from the hole and not walking in anyone’s line may take a round or 2 to figure out, understanding what to do and not do while video conferencing may take time as well.  So here are a few helpful tips to make your video conference transition a smooth one.

  • Always check your settings. Ensure your microphone is on if you’ll be speaking.  Also check the volume and video settings to make sure your platform is prepared.
  • If you aren’t speaking or presenting, keep your microphone muted. Background noise and other sounds can be distracting.
  • Keep your camera well positioned to avoid strange camera angles. Being too low or hooked into a different monitor can create distorted, distracting views.
  • Don’t check email, or do other work while on a video call. The visual element of video conferencing makes it simple for everyone involved to see if you’re focused on the task at hand.
  • Look into the camera when you’re speaking.  It’s easy to look at yourself on the screen, but you need to maintain eye contact with the camera.  Eye contact with the camera equals eye contact with your audience.

These are only a few pieces of advice, but they can make all of the benefits of video conferencing even better.  Now that you know how to handle a video conference, it’s important to ensure that you have the appropriate platform for your needs.  As your boardroom and workspaces transition into this new “norm”, the significance of your commercial integration cannot be overstated.  In Baton Rouge and south Louisiana, Link Integration is the commercial integration expert, and the only certified Vidyo dealer in the state.

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Topics: Video